January 22, 2026

Google Sheets + OpenAI: Instagram calendar drafts

Lisa Granqvist Partner Workflow Automation Expert

Get a free AI assessment → ⬇️ Use template

Your Instagram planning probably starts with good intentions, then turns into a messy spreadsheet, half-written captions in random docs, and a last-minute scramble for hashtags.

Marketing managers feel it when they need “a month of posts” by tomorrow. A solo creator runs into it when batching content on weekends. And local business owners end up posting whatever’s easiest, not what fits the plan. This Instagram calendar automation pulls your blog ideas into a real schedule with captions, visuals, hashtags, and dates you can actually stick to.

Below is the exact workflow logic, what it replaces, and how to set it up so you can review a clean draft calendar in Google Sheets instead of rebuilding it from scratch every month.

How This Automation Works

See how this solves the problem:

n8n Workflow Template: Google Sheets + OpenAI: Instagram calendar drafts

Click to explore

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The Challenge: Turning Blogs Into a Consistent Instagram Plan

Repurposing blog posts into Instagram content sounds straightforward until you do it at scale. You have to pick what to post, decide when it should go out, match it to your content pillars, then write captions that don’t sound like recycled blog intros. Add in “seasonal” timing (back-to-school, summer, Mother’s Day) and the whole thing becomes a juggling act. The worst part is the mental load: you spend your best energy on formatting, copying, and second-guessing dates instead of improving the creative.

It adds up fast. Here’s where the friction compounds.

You end up rewriting the same style of caption again and again because there’s no consistent structure to start from.
Scheduling decisions get made last minute, which means your “content pillars” stop being a plan and start being a vague idea.
Scraping your own site for post titles and URLs is annoying, so someone copies links by hand and mistakes slip in.
Hashtags and formats (carousel vs. reel vs. image) drift over time, and your feed starts feeling random.

The Fix: Auto-Draft a Month of Instagram Posts in Google Sheets

This workflow turns your existing blog inventory into an Instagram content calendar draft, then drops the finished plan into Google Sheets for review. You start with two inputs: your strategy rules (pillars, objectives, frequency, preferred formats, examples of tone) and a list of blog posts from your website. n8n pulls the blog post data using Apify, cleans it up, and merges it with your strategy so OpenAI has context that actually matters. Then it loops through each content item, checks for holidays or seasonal timing, and asks the AI agent to generate a caption, visual description, hashtags, a suggested date/day, plus the pillar and format. Finally, everything is mapped into a neat “Output” tab in Sheets, ready for editing or publishing later.

The workflow starts with a manual run (so you can generate a new month on demand). From there, it gathers strategy + blog content, enriches each item with holiday-aware guidance, and produces consistent drafts via OpenAI. You end with a calendar you can scan in one place instead of hunting through docs and notes.

What Changes: Before vs. After

What This Eliminates

Impact You’ll See

Manually compiling blog titles, URLs, and descriptions into a planning sheet.
Guessing post dates and formats without a repeatable system.
Writing captions from a blank page for every single post.
Copy-pasting output into a calendar and fixing columns by hand.

Most teams get a month of drafts in about an hour, not an afternoon.
Captions and hashtags follow one consistent voice because the strategy tab guides the AI.
Seasonal and holiday-adjacent posts feel timely instead of accidental.
Your output lands in a single Google Sheet tab, which makes review simple.
Scaling is realistic because adding 10 more blog posts doesn’t add 10 more hours.

Real-World Impact

Say you want a 4-week Instagram plan from 20 blog posts. Manually, you might spend about 10 minutes per post to pick a format, sketch a caption, write hashtags, and choose a date, plus another 30 minutes cleaning up the sheet. That’s roughly 4 hours. With this workflow, you run it once, let it process in the background (often around 20–30 minutes depending on API speed), then review drafts in the “Output” tab. You usually get about 3 hours back, and your calendar is more consistent.

Requirements

n8n instance (try n8n Cloud free)
Self-hosting option if you prefer (Hostinger works well)
Google Sheets for inputs and the final calendar.
OpenAI to generate captions, hashtags, and structure.
Apify API key (get it from your Apify account settings).

Skill level: Intermediate. You’ll connect credentials and be comfortable editing a few Google Sheet columns and prompt-style inputs.

Need help implementing this? Talk to an automation expert (free 15-minute consultation).

The Workflow Flow

You run it on demand. A manual trigger kicks things off, which is handy when you want to generate “next month” after you publish a few new blogs. If you prefer, you can swap this for a schedule trigger later.

Inputs are gathered and cleaned. n8n reads your strategy tab in Google Sheets, then pulls blog posts via an HTTP request to Apify. A small parsing step extracts the useful fields (title, URL, description) and stores them in an “Input (blog month)” tab so you can tag a preferred month like August or September.

Each post gets “calendar brains.” The workflow merges strategy + blog data, loops through each item, and checks if the suggested timing lands near a holiday. Then the OpenAI agent generates an Instagram-ready draft: caption, visual description, hashtags, a suggested day/date, plus pillar and format (carousel, reel, image, and so on).

Your calendar lands in Sheets. The workflow maps the AI output into clean columns and exports everything to the “Output” tab in Google Sheets. From there, you can review, edit, and hand off for publishing.

You can easily modify the posting frequency rules to match your own cadence based on your needs. See the full implementation guide below for customization options.

Step-by-Step Implementation Guide

Step 1: Configure the Manual Trigger

Start the workflow with a manual trigger so you can test the scheduling logic end-to-end before automating it.

Add the Manual Start Trigger node as your trigger.
Confirm the node has no parameters to configure.
Note the parallel execution: Manual Start Trigger outputs to both Read Strategy Data and Fetch Blog Posts in parallel.

Step 2: Connect Google Sheets

These nodes read strategy inputs and write schedule data to Google Sheets. Connect credentials first to avoid failures.

Open Read Strategy Data and select your spreadsheet and sheet tab. Credential Required: Connect your googleSheetsOAuth2Api credentials.
Open Append Blog Month and set the Operation to append, then select the target spreadsheet and sheet. Credential Required: Connect your googleSheetsOAuth2Api credentials.
Open Retrieve Blog Month and choose the same or related spreadsheet and tab that stores blog month data. Credential Required: Connect your googleSheetsOAuth2Api credentials.
Open Export Schedule and set the Operation to append, then choose your final schedule spreadsheet and sheet. Credential Required: Connect your googleSheetsOAuth2Api credentials.

⚠️ Common Pitfall: Leaving the Google Sheets document or sheet name blank will cause the workflow to fail when appending rows.

Step 3: Fetch and Enrich Blog Inputs

This branch retrieves blog posts, parses their metadata, and appends month data before it is merged into scheduling logic.

Configure Fetch Blog Posts with the target API endpoint and any required headers for your blog source.
Review Parse Blog Fields to ensure it returns URL, Title, and Description from the response.
In Append Blog Month, verify it appends the parsed blog data into your month mapping sheet.
Keep Throttle Delay in place to avoid rate-limits during sheet operations.
Ensure Retrieve Blog Month is reading the enriched data after the delay.

If your blog API has strict limits, increase the delay duration in Throttle Delay to prevent throttling errors.

Step 4: Merge Inputs and Build the Schedule

This step merges your strategy sheet and blog month data into a unified schedule and iterates each planned post.

Confirm Combine Streams receives input from both Read Strategy Data and Retrieve Blog Month.
Review Assemble Schedule Data for key date settings like startDate = 2025-07-07, endDate = 2026-01-30, and posting days [1, 3, 5].
Check Iterate Records to ensure it processes the assembled schedule in batches.
Keep No-Op Placeholder connected for debugging or future expansion; it intentionally performs no action.

⚠️ Common Pitfall: Changing daysOfWeek or date ranges in Assemble Schedule Data can reduce or expand the schedule dramatically. Test after edits.

Step 5: Set Up AI Generation and Parsing

This path adds holiday context, generates captions with AI, and parses outputs into structured fields.

Ensure Detect Holiday runs after Iterate Records to attach a Holiday value for the AI prompt.
Open AI Copy Generator and verify the prompt includes the inputs like {{ $json.Pillar }}, {{ $json.Format }}, {{ $json.Holiday }}, and {{ $json.SeasonStage }}.
Connect your LLM provider to AI Copy Generator. Credential Required: Connect your LLM credentials in AI Copy Generator.
Visual Reference Tool is an AI tool attached to AI Copy Generator; add credentials to AI Copy Generator, not the tool node.
Verify Parse AI Output splits the AI response into Caption, Description, and Hashtags.
In Map Output Fields, map fields using expressions like {{ $json.Caption }}, {{ $json.Hashtags }}, and {{ $('Iterate Records').item.json.Date }}.

⚠️ Common Pitfall: If the AI output does not include section headers (Caption, Visual Description, Hashtags), Parse AI Output will return empty fields.

Step 6: Configure Output and Timing

Schedule entries are delayed and then appended to your final Google Sheet.

Ensure Map Output Fields connects to Delay Step for pacing.
Adjust Delay Step if you need to throttle writes to Google Sheets.
Confirm Delay Step outputs to Export Schedule for the final append action.

If your output sheet has formulas or data validation, test a single append to ensure formatting stays intact.

Step 7: Test and Activate Your Workflow

Run a controlled test to verify that data merges, AI generation, and exports all work as expected.

Click Execute Workflow on Manual Start Trigger to run the workflow manually.
Verify that Combine Streams receives data from both the strategy sheet and blog inputs.
Check that Export Schedule appends rows with fields from Map Output Fields (Caption, Hashtags, Date, Day, Pillar, Format, Description).
When testing is successful, toggle the workflow to Active for production use.

🔒

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Watch Out For

Google Sheets credentials can expire or need specific permissions. If things break, check the Google connection in n8n’s Credentials section first.
If you’re using Wait nodes or external rendering, processing times vary. Bump up the wait duration if downstream nodes fail on empty responses.
OpenAI prompts that ship “as-is” tend to be generic. Add your brand voice and a couple example posts early, or you will be editing outputs forever.

Common Questions

How quickly can I implement this Instagram calendar automation automation?

Usually about an hour if your Google Sheet is ready.

Can non-technical teams implement this Instagram calendar automation task/outcome?

Yes. No coding is required, but you will need to connect Google Sheets, Apify, and OpenAI credentials.

Is n8n free to use for this Instagram calendar automation workflow?

Yes. n8n has a free self-hosted option and a free trial on n8n Cloud. Cloud plans start at $20/month for higher volume. You’ll also need to factor in OpenAI API costs (often just a few dollars for a month of drafts) and Apify usage for scraping.

Where can I host n8n to run this automation?

Two options: n8n Cloud (managed, easiest setup) or self-hosting on a VPS. For self-hosting, Hostinger VPS is affordable and handles n8n well. Self-hosting gives you unlimited executions but requires basic server management.

How do I adapt this Instagram calendar automation solution to my specific challenges?

You can. Most customizations happen in the Google Sheets “Strategy” tab and in the AI Copy Generator prompt: adjust pillars, format preferences (reel vs carousel), and the example posts you want the model to imitate. If you don’t want scraping, replace the Apify HTTP Request with a simple Google Sheets input list of URLs and titles. And if you want this to run weekly, swap the Manual Start Trigger for a Cron trigger so drafts are generated on schedule.

Why is my Google Sheets connection failing in this workflow?

Most of the time it’s an expired Google authorization or the wrong spreadsheet permissions on the account you connected. Reconnect Google Sheets in n8n, then confirm the workflow is pointing at the right document and tab names (like “Input (blog month)” and “Output”). If it fails only sometimes, check for rate limits when writing many rows at once and increase the workflow’s wait/delay so Sheets has time to accept updates.

What’s the capacity of this Instagram calendar automation solution?

It scales to dozens of posts per run comfortably, and hundreds if you add throttling and keep an eye on API limits.

Is this Instagram calendar automation automation better than using Zapier or Make?

Often, yes, because this kind of workflow needs looping, merging, and a bit of conditional logic (holiday handling) without paying extra for every branch. n8n also lets you self-host, which is a big deal if you generate lots of drafts. Zapier and Make can still do parts of it, but the AI + spreadsheet + scraping combo gets expensive and fiddly fast. The other honest difference is control: n8n makes it easier to tweak prompts, add delays, and parse AI output into clean columns. If you’re unsure, Talk to an automation expert and you’ll get a straight recommendation for your setup.

You don’t need more content ideas. You need a repeatable way to turn the ideas you already have into a usable calendar, and this workflow does that reliably. Set it up once, then spend your time on creative decisions instead of spreadsheet chores.

Need Help Setting This Up?

Our automation experts can build and customize this workflow for your specific needs. Free 15-minute consultation—no commitment required.

Lisa Granqvist

Workflow Automation Expert

Expert in workflow automation and no-code tools.

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"name": "Visual Reference Tool",
"type": "@n8n/n8n-nodes-langchain.toolCode",
"position": [
620,
750
],
"parameters": {
"name": "Description_Reference",
"jsCode": "const references = [\n  {\n    title: \"Framed Portrait in Home\",\n    description: \"Framed portrait hanging in a cozy home interior, placed above a mantel or sofa.\",\n    themes: [\"Framing\", \"Interior\", \"Wall Art\"]\n  },\n  {\n    title: \"Framing Overlay\",\n    description: \"A blurred frame photo with a text overlay that says 'custom framing.'\",\n    themes: [\"Framing\", \"Product\", \"Behind the Scenes\"]\n  },\n  {\n    title: \"Father\u2019s Day Collage\",\n    description: \"A collage of 2\u20133 photos with 'Happy Father\u2019s Day' text on top.\",\n    themes: [\"Father\u2019s Day\", \"Holiday\"]\n  },\n  {\n    title: \"Testimonial Quote\",\n    description: \"Blurred image with a client review placed in elegant text overlay.\",\n    themes: [\"Testimonial\", \"Client Quote\"]\n  },\n  {\n    title: \"Mac Behind the Scenes\",\n    description: \"Photo of Mac working during a shoot \u2014 camera in hand, lights or backdrops visible.\",\n    themes: [\"Artist Insight\", \"Behind the Scenes\"]\n  },\n  {\n    title: \"Beach Portrait Styling\",\n    description: \"Carousel of beach portraits with text like 'what to wear' or 'color palette tips.'\",\n    themes: [\"Beach\", \"Style Guide\", \"Educational\"]\n  },\n  {\n    title: \"Studio Portrait\",\n    description: \"Neutral-tone studio portrait with soft lighting and minimal background.\",\n    themes: [\"Studio\", \"Interior\"]\n  },\n  {\n    title: \"Summer Promo\",\n    description: \"Ad-style post with text like 'Celebrate Summer' or 'Now Booking Beach Sessions.'\",\n    themes: [\"Seasonal\", \"Summer\", \"Ad\"]\n  },\n  {\n    title: \"Holiday Message\",\n    description: \"One image with a decorative border and greeting for July 4th, New Year, etc.\",\n    themes: [\"Holiday\", \"Seasonal\", \"Card\"]\n  },\n  {\n    title: \"Consultation Snapshot\",\n    description: \"A client and photographer reviewing prints or digital proofs in the studio.\",\n    themes: [\"Client Experience\", \"Behind the Scenes\", \"Studio\"]\n  },\n  {\n    title: \"Archival Printing\",\n    description: \"Close-up of the printer or archival paper roll in use, highlighting quality.\",\n    themes: [\"Printing\", \"Product\", \"Behind the Scenes\"]\n  },\n  {\n    title: \"Custom Albums\",\n    description: \"Photo of a hands flipping through a custom photo album on a wood table.\",\n    themes: [\"Albums\", \"Products\", \"Details\"]\n  },\n  {\n    title: \"Wall Display Mockup\",\n    description: \"Mockup of a wall gallery with 2\u20134 portrait prints in a clean, staged room.\",\n    themes: [\"Interior\", \"Framing\", \"Gallery\"]\n  },\n  {\n    title: \"Tools of the Trade\",\n    description: \"Flatlay of cameras, lenses, and accessories on a studio desk.\",\n    themes: [\"Artist Insight\", \"Tools\", \"Studio\"]\n  },\n  {\n    title: \"Gift Card Promo\",\n    description: \"Photo of a wrapped gift with an HP card insert, styled like a holiday present.\",\n    themes: [\"Gifts\", \"Promo\", \"Product\"]\n  }\n];\n\n// Matching logic\nconst input = query.toLowerCase();\n\nlet match = references.find(ref =>\n  ref.themes.some(theme => input.includes(theme.toLowerCase()))\n);\n\nif (!match) {\n  match = references[Math.floor(Math.random() * references.length)];\n}\n\nreturn match.description;\n",
"description": "Help the AI Agent create a visual description of the post. Have it create one with a similar structure, clarity and simplicity. "
},
"typeVersion": 1.1
},
{
"id": "b96217b2-3298-4f1e-bb8f-601728ed5986",
"name": "Parse Blog Fields",
"type": "n8n-nodes-base.code",
"position": [
1155,
325
],
"parameters": {
"jsCode": "const items = $input.all();\nconst output = [];\n\nfor (const item of items) {\n  const metadata = item.json.metadata || {};\n  const url = metadata.canonicalUrl || item.json.url || '';\n  const title = metadata.title || '';\n  const description = metadata.description || '';\n  \n  // Optional: Filter out any posts without a title\n  if (title && url) {\n    output.push({\n      json: {\n        URL: url,\n        Title: title,\n        Description: description\n      }\n    });\n  }\n}\n\nreturn output;\n"
},
"typeVersion": 2
},
{
"id": "2d435a34-ac65-4d26-8c09-fe87afcc6e71",
"name": "Append Blog Month",
"type": "n8n-nodes-base.googleSheets",
"position": [
875,
372
],
"parameters": {
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 4.5
},
{
"id": "1390ac63-087a-49b0-b0ee-de7679160e36",
"name": "Fetch Blog Posts",
"type": "n8n-nodes-base.httpRequest",
"position": [
1480,
380
],
"parameters": {
"options": []
},
"typeVersion": 4.2
},
{
"id": "c1bce033-228d-44f0-a60e-26dc4068e696",
"name": "Throttle Delay",
"type": "n8n-nodes-base.wait",
"position": [
610,
325
],
"webhookId": "a57b14a3-b7a8-4359-b3d7-aa69f72d1123",
"parameters": [],
"typeVersion": 1.1
},
{
"id": "52b5306c-b81a-43b2-a778-63f86af543b0",
"name": "Retrieve Blog Month",
"type": "n8n-nodes-base.googleSheets",
"position": [
250,
380
],
"parameters": {
"sheetName": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultUrl": "",
"cachedResultName": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"executeOnce": true,
"typeVersion": 4.5
},
{
"id": "e78d082b-711b-442a-aad3-b72b1a8b1744",
"name": "Read Strategy Data",
"type": "n8n-nodes-base.googleSheets",
"position": [
1150,
165
],
"parameters": {
"sheetName": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultUrl": "",
"cachedResultName": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 4.5
},
{
"id": "ed563c5f-0c00-4c5e-9ed8-fed7d329cce9",
"name": "Assemble Schedule Data",
"type": "n8n-nodes-base.code",
"position": [
290,
120
],
"parameters": {
"jsCode": "const startDate = new Date(\"2025-07-07\");\nconst endDate = new Date(\"2026-01-30\");\n\nconst daysOfWeek = [1, 3, 5]; // Monday, Wednesday, Friday\nconst fallbackPillars = [\"Family Images\", \"Behind-the-Scenes\"];\nconst serviceSubThemes = [\n  \"Beach\", \"Park\", \"Family\", \"Maternity\", \"Newborns\",\n  \"Headshots\", \"Studio\", \"Beauty\", \"Frames\",\n  \"Photo albums\", \"Cards\", \"Birthdays\", \"Anniversaries\"\n];\nconst processSubThemes = [\n  \"Images of studio layout/exterior of studio\",\n  \"Printer + archival inks\",\n  \"Frame options/process\",\n  \"Photo of camera/lighting equipment used to prove quality\",\n  \"Photo presentation and selection\",\n  \"Photo of consultation (blurred client + focus on HP employee)\"\n];\n\nconst items = $input.all();\nconst contentRows = items.filter(r => r.json.Pillar);\nconst blogPosts = items.filter(r => r.json.URL);\n\nconst output = [];\nconst lastUsedDates = {};\nconst serviceUsedMonths = {};\nconst processUsedMonths = {};\nlet serviceSubThemeIndex = 0;\nlet processSubThemeIndex = 0;\nlet lastFallbackUsed = null;\n\nfunction getSeasonStage(date) {\n  const month = date.getMonth() + 1; // JavaScript months are 0-based\n\n  if (month === 12 || month === 1 || month === 2) {\n    if (month === 12) return \"Early Winter\";\n    if (month === 1) return \"Mid Winter\";\n    return \"Late Winter\"; // February\n  }\n  if (month === 3 || month === 4 || month === 5) {\n    if (month === 3) return \"Early Spring\";\n    if (month === 4) return \"Mid Spring\";\n    return \"Late Spring\"; // May\n  }\n  if (month === 6 || month === 7 || month === 8) {\n    if (month === 6) return \"Early Summer\";\n    if (month === 7) return \"Mid Summer\";\n    return \"Late Summer\"; // August\n  }\n  if (month === 9 || month === 10 || month === 11) {\n    if (month === 9) return \"Early Fall\";\n    if (month === 10) return \"Mid Fall\";\n    return \"Late Fall\"; // November\n  }\n}\n\n\nfunction getMinDays(freq) {\n  const f = (freq || '').toLowerCase();\n  if (f.includes('bi-weekly')) return 14;\n  if (f.includes('weekly')) return 7;\n  if (f.includes('daily')) return 1;\n  if (f.includes('every 2 months')) return 60;\n  if (f.includes('monthly') || f.includes('every 4 weeks')) return 30;\n  return 14;\n}\n\nfunction daysBetween(d1, d2) {\n  return Math.floor((d2 - d1) / (1000 * 60 * 60 * 24));\n}\n\nfunction isScheduledDay(date) {\n  return daysOfWeek.includes(date.getDay());\n}\n\nfor (let d = new Date(startDate); d <= endDate; d.setDate(d.getDate() + 1)) {\n  if (!isScheduledDay(d)) continue;\n\n  const date = new Date(d);\n  const dateStr = date.toISOString().split('T')[0];\n  const dayName = date.toLocaleDateString('en-US', { weekday: 'long' });\n  const seasonStage = getSeasonStage(date);\n  const monthKey = `${date.getFullYear()}-${date.getMonth()}`;\n  const currentMonthName = date.toLocaleString('default', { month: 'long' }).toLowerCase();\n  let scheduled = false;\n\n  // Blog logic\n  const blog = blogPosts.find(b => {\n    const preferredMonth = (b.json[\"Preferred Month\"] || '').toLowerCase();\n    return preferredMonth === currentMonthName && !b.json._used;\n  });\n\n  if (blog) {\n    blog.json._used = true;\n    output.push({\n      json: {\n        Date: dateStr,\n        Day: dayName,\n        Pillar: \"Posts based on blogs\",\n        Format: \"Images\",\n        Description: blog.json.Description || '',\n        Examples: `${blog.json.Title} \u2014 ${blog.json.URL}`,\n        SeasonStage: seasonStage\n      }\n    });\n    continue;\n  }\n\n  // Regular content\n  for (const row of contentRows) {\n    const basePillar = row.json.Pillar.trim();\n    const freq = row.json.Frequency;\n    const minGap = getMinDays(freq);\n    const lastUsed = lastUsedDates[basePillar];\n    const diff = lastUsed ? daysBetween(lastUsed, date) : Infinity;\n\n    if (diff < minGap) continue;\n    if (output.length > 0 && output[output.length - 1].json.Pillar === basePillar) continue;\n\n    const post = JSON.parse(JSON.stringify(row.json)); // Deep copy\n    let finalPillar = basePillar;\n\n    if (basePillar.toLowerCase() === \"types of services offered\") {\n      if (serviceUsedMonths[monthKey]) continue;\n      const sub = serviceSubThemes[serviceSubThemeIndex % serviceSubThemes.length];\n      finalPillar = `Types of services offered \u2013 ${sub}`;\n      serviceUsedMonths[monthKey] = true;\n      serviceSubThemeIndex++;\n    }\n\n    if (basePillar.toLowerCase() === \"explanation of processes (ex: presentation, printing, installation)\") {\n      if (processUsedMonths[monthKey]) continue;\n      const sub = processSubThemes[processSubThemeIndex % processSubThemes.length];\n      finalPillar = `Explanation of processes \u2013 ${sub}`;\n      processUsedMonths[monthKey] = true;\n      processSubThemeIndex++;\n    }\n\n    output.push({\n      json: {\n        Date: dateStr,\n        Day: dayName,\n        Pillar: finalPillar,\n        Format: post[\"Content Form\"] || post[\"Format\"] || '',\n        Description: post[\"Structure\"] || '',\n        Examples: post[\"Examples\"] || '',\n        SeasonStage: seasonStage\n      }\n    });\n    lastUsedDates[basePillar] = date;\n    scheduled = true;\n    break;\n  }\n\n  // Fallback logic\n  if (!scheduled) {\n    const options = fallbackPillars.filter(p => p !== lastFallbackUsed);\n    const fallback = options[0] || fallbackPillars[0];\n    output.push({\n      json: {\n        Date: dateStr,\n        Day: dayName,\n        Pillar: fallback,\n        Format: '',\n        Description: '',\n        Examples: '',\n        SeasonStage: seasonStage\n      }\n    });\n    lastFallbackUsed = fallback;\n  }\n}\n\nreturn output;\n"
},
"typeVersion": 2
},
{
"id": "4fd2f21e-636a-4d97-afde-76a735d76bbc",
"name": "Detect Holiday",
"type": "n8n-nodes-base.code",
"position": [
300,
565
],
"parameters": {
"jsCode": "const post = $json;\nconst date = new Date(post.Date);\nconst year = date.getFullYear();\nconst month = date.getMonth(); // 0 = Jan, 11 = Dec\nconst dateNum = date.getDate();\nconst day = date.getDay(); // 0 = Sun, 1 = Mon, ..., 6 = Sat\n\nconst formattedDate = date.toISOString().split(\"T\")[0];\n\nfunction isNthWeekday(month, weekday, n) {\n  let count = 0;\n  for (let i = 1; i <= 31; i++) {\n    const d = new Date(year, month, i);\n    if (d.getMonth() !== month) break;\n    if (d.getDay() === weekday) count++;\n    if (count === n) return i;\n  }\n  return -1;\n}\n\nfunction isLastWeekday(month, weekday) {\n  let last = -1;\n  for (let i = 1; i <= 31; i++) {\n    const d = new Date(year, month, i);\n    if (d.getMonth() !== month) break;\n    if (d.getDay() === weekday) last = i;\n  }\n  return last;\n}\n\n// Easter (hardcoded for accuracy)\nconst easterDates = {\n  2025: \"2025-04-20\",\n  2026: \"2026-04-05\",\n  2027: \"2027-03-28\"\n};\n\nlet holiday = \"None\";\n\n// Fixed-date holidays\nif (month === 0 && dateNum === 1) holiday = \"New Year\u2019s Day\";\nelse if (month === 1 && dateNum === 14) holiday = \"Valentine\u2019s Day\";\nelse if (month === 2 && dateNum === 17) holiday = \"St. Patrick\u2019s Day\";\nelse if (formattedDate === easterDates[year]) holiday = \"Easter\";\nelse if (month === 5 && dateNum === 19) holiday = \"Juneteenth\";\nelse if (month === 6 && dateNum === 4) holiday = \"Independence Day\";\nelse if (month === 9 && dateNum === 11) holiday = \"Veterans Day\";\nelse if (month === 9 && dateNum === 31) holiday = \"Halloween\"; // rare edge case\nelse if (month === 11 && dateNum === 25) holiday = \"Christmas Day\";\n\n// Floating holidays\nelse if (month === 0 && dateNum === isNthWeekday(0, 1, 3)) holiday = \"Martin Luther King Jr. Day\";\nelse if (month === 1 && dateNum === isNthWeekday(1, 1, 3)) holiday = \"Presidents\u2019 Day\";\nelse if (month === 4 && dateNum === isNthWeekday(4, 0, 2)) holiday = \"Mother\u2019s Day\";\nelse if (month === 4 && dateNum === isLastWeekday(4, 1)) holiday = \"Memorial Day\";\nelse if (month === 5 && dateNum === isNthWeekday(5, 0, 3)) holiday = \"Father\u2019s Day\";\nelse if (month === 8 && dateNum === isNthWeekday(8, 1, 1)) holiday = \"Labor Day\";\nelse if (month === 9 && dateNum === isNthWeekday(9, 1, 2)) holiday = \"Columbus Day\";\nelse if (month === 10 && dateNum === isNthWeekday(10, 4, 4)) holiday = \"Thanksgiving\";\n\npost.Holiday = holiday;\nreturn { json: post };\n"
},
"typeVersion": 2
},
{
"id": "a097c38c-d64e-41e9-92db-206304a7b62d",
"name": "Parse AI Output",
"type": "n8n-nodes-base.code",
"position": [
880,
575
],
"parameters": {
"mode": "runOnceForEachItem",
"jsCode": "const fullText = $json.output || '';\nconst lines = fullText.split('\\n');\n\nlet caption = '';\nlet visualDescription = '';\nlet hashtags = '';\n\nlet currentSection = '';\n\nfor (const line of lines) {\n  const trimmed = line.trim();\n\n  // Normalize section header detection (handles : \u2014 or none)\n  if (/^\\*?\\*?\\s*Caption\\b/i.test(trimmed)) {\n    currentSection = 'caption';\n    continue;\n  } else if (/^\\*?\\*?\\s*Visual Description\\b/i.test(trimmed)) {\n    currentSection = 'visualDescription';\n    continue;\n  } else if (/^\\*?\\*?\\s*Hashtags\\b/i.test(trimmed)) {\n    currentSection = 'hashtags';\n    continue;\n  }\n\n  if (currentSection === 'caption') caption += trimmed + ' ';\n  else if (currentSection === 'visualDescription') visualDescription += trimmed + ' ';\n  else if (currentSection === 'hashtags') hashtags += trimmed + ' ';\n}\n\nreturn {\n  json: {\n    Caption: caption.trim(),\n    Description: visualDescription.trim(),\n    Hashtags: hashtags.trim()\n  }\n};\n"
},
"typeVersion": 2
},
{
"id": "90e6800b-0abe-4389-9368-41ce6b1bec3e",
"name": "Map Output Fields",
"type": "n8n-nodes-base.set",
"position": [
1155,
535
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "cc70084f-cad3-45d8-a680-09a59fa6c87e",
"name": "Caption",
"type": "string",
"value": "={{ $json.Caption }}"
},
{
"id": "4e265422-f477-4a90-8043-ca6ede55d7e6",
"name": "Hashtags",
"type": "string",
"value": "={{ $json.Hashtags }}"
},
{
"id": "d16a69df-4b8e-464e-a19d-e8566c12897d",
"name": "Date",
"type": "string",
"value": "={{ $('Iterate Records').item.json.Date }}"
},
{
"id": "7e52cc33-9c30-4f22-9260-d04d6f2d365d",
"name": "Day",
"type": "string",
"value": "={{ $('Iterate Records').item.json.Day }}"
},
{
"id": "8b1956b4-e34a-46c0-9e9e-fe21a8b49ffc",
"name": "Pillar",
"type": "string",
"value": "={{ $('Iterate Records').item.json.Pillar }}"
},
{
"id": "8a7356bc-3292-41e7-8f04-bc156e8090c0",
"name": "Format",
"type": "string",
"value": "={{ $('Iterate Records').item.json.Format }}"
},
{
"id": "8bc6ddeb-71c2-419c-8be4-522cb7ad96e2",
"name": "Description",
"type": "string",
"value": "={{ $json.Description }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "04be4907-f32c-4551-a4c5-b8de83c1b511",
"name": "Export Schedule",
"type": "n8n-nodes-base.googleSheets",
"position": [
1785,
540
],
"parameters": {
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 4.5
}
],
"active": false,
"pinData": [],
"settings": {
"executionOrder": "v1"
},
"versionId": null,
"connections": {
"Delay Step": {
"main": [
[
{
"node": "Export Schedule",
"type": "main",
"index": 0
}
]
]
},
"Combine Streams": {
"main": [
[
{
"node": "Assemble Schedule Data",
"type": "main",
"index": 0
}
]
]
},
"Read Strategy Data": {
"main": [
[
{
"node": "Combine Streams",
"type": "main",
"index": 0
}
]
]
},
"Visual Reference Tool": {
"ai_tool": [
[
{
"node": "AI Copy Generator",
"type": "ai_tool",
"index": 0
}
]
]
},
"Export Schedule": {
"main": [
[
{
"node": "Iterate Records",
"type": "main",
"index": 0
}
]
]
},
"Map Output Fields": {
"main": [
[
{
"node": "Delay Step",
"type": "main",
"index": 0
}
]
]
},
"Iterate Records": {
"main": [
[
{
"node": "No-Op Placeholder",
"type": "main",
"index": 0
}
],
[
{
"node": "Detect Holiday",
"type": "main",
"index": 0
}
]
]
},
"Detect Holiday": {
"main": [
[
{
"node": "AI Copy Generator",
"type": "main",
"index": 0
}
]
]
},
"Fetch Blog Posts": {
"main": [
[
{
"node": "Parse Blog Fields",
"type": "main",
"index": 0
}
]
]
},
"Assemble Schedule Data": {
"main": [
[
{
"node": "Iterate Records",
"type": "main",
"index": 0
}
]
]
},
"No-Op Placeholder": {
"main": [
[]
]
},
"Retrieve Blog Month": {
"main": [
[
{
"node": "Combine Streams",
"type": "main",
"index": 1
}
]
]
},
"Append Blog Month": {
"main": [
[
{
"node": "Throttle Delay",
"type": "main",
"index": 0
}
]
]
},
"AI Copy Generator": {
"main": [
[
{
"node": "Parse AI Output",
"type": "main",
"index": 0
}
]
]
},
"Throttle Delay": {
"main": [
[
{
"node": "Retrieve Blog Month",
"type": "main",
"index": 0
}
]
]
},
"Parse AI Output": {
"main": [
[
{
"node": "Map Output Fields",
"type": "main",
"index": 0
}
]
]
},
"Parse Blog Fields": {
"main": [
[
{
"node": "Append Blog Month",
"type": "main",
"index": 0
}
]
]
},
"Manual Start Trigger": {
"main": [
[
{
"node": "Read Strategy Data",
"type": "main",
"index": 0
},
{
"node": "Fetch Blog Posts",
"type": "main",
"index": 0
}
]
]
}
}
}