Step 2: Connect Fireflies and Fetch the Transcript

This step pulls the meeting transcript using the ID from the webhook payload.

1. Add and open Fetch Meeting Transcript.
2. Set Transcript ID to {{$json.body.meetingId}}.
3. Credential Required: Connect your firefliesApi credentials.
4. Connect Incoming Webhook Trigger → Fetch Meeting Transcript.

Step 3: Set Up AI Summarization

The transcript is summarized by an AI agent using Gemini as the language model, then parsed into JSON.

1. Open Gemini Chat Engine and set Model Name to models/gemini-2.5-pro.
2. Credential Required: Connect your googlePalmApi credentials in Gemini Chat Engine.
3. Open Generate AI Summary and keep the Text prompt as provided (it enforces JSON-only output).
4. Confirm Gemini Chat Engine is connected to Generate AI Summary as the language model (AI connection).
5. Connect Fetch Meeting Transcript → Generate AI Summary → Parse Summary JSON.

Step 4: Configure Dart Document and Task Outputs

This section creates a summary document in Dart and then creates a review task linked to the document and Fireflies transcript.

1. Open Locate Workspace Folder, set Resource to Folder and Operation to Get Folder, and set ID to [YOUR_ID].
2. Open Generate Summary Document and set Resource to Doc and Operation to Create Doc.
3. Set Item in Generate Summary Document to:
   ={"title":"{{ $('Fetch Meeting Transcript').item.json.data.title }}","text":"Overview:\n\n{{ $('Parse Summary JSON').item.json.summary.overview }}\n\nSummary:\n\n{{ $('Parse Summary JSON').item.json.summary.summary }}\n\nKey items:\n\n{{ $('Parse Summary JSON').item.json.summary.key_items }}\n\nAction Items:\n\n{{ $('Parse Summary JSON').item.json.summary.action_items }}"}
4. Open Locate Task Board, set Resource to Dartboard, Operation to Get Dartboard, and ID to [YOUR_ID].
5. Open Fetch Created Document, set Resource to Doc, Operation to Get Doc, and set ID to {{$('Generate Summary Document').item.json.item.id}}.
6. Open Create Review Task and set Resource to Task and Operation to Create Task.
7. Set Item in Create Review Task to:
   ={"title":"Review recent meeting: {{ $('Fetch Meeting Transcript').item.json.data.title }}","description":"View meeting summary here: {{ $json.item.htmlUrl }} \n \n [Fireflies meeting link]({{ $('Fetch Meeting Transcript').item.json.data.transcript_url }})"}
8. Credential Required: Connect your dartApi credentials to all Dart nodes (5 nodes handle folders, documents, and tasks).

Step 5: Verify Execution Flow and Non-Operational Nodes

Confirm the linear flow and note that the sticky note is informational only.

1. Ensure the chain follows: Incoming Webhook Trigger → Fetch Meeting Transcript → Generate AI Summary → Parse Summary JSON → Locate Workspace Folder → Generate Summary Document → Locate Task Board → Fetch Created Document → Create Review Task.
2. Keep Flowpast Branding in place as a reference node; it does not affect execution.

Step 6: Test and Activate Your Workflow

Run a full test to confirm the webhook, summary generation, and Dart outputs work as expected.

1. Click Execute Workflow and send a POST request to the Incoming Webhook Trigger URL with a JSON body like {"meetingId":"YOUR_TRANSCRIPT_ID"}.
2. Verify Fetch Meeting Transcript returns transcript data and Generate AI Summary outputs JSON in the output field.
3. Confirm Parse Summary JSON produces structured fields under summary.
4. Check that Generate Summary Document creates a Dart doc and Create Review Task creates a task with the document and Fireflies link.
5. When satisfied, toggle the workflow to Active for production use.