Step 2: Connect and Parse the Transcript Data

Fetch the transcript from Fireflies and convert sentences into a single combined transcript.

1. In Fetch Transcript Data, set URL to https://api.fireflies.ai/graphql, Method to POST, and Authentication to genericCredentialType with Generic Auth Type set to httpBearerAuth.
2. Set JSON Body to the provided GraphQL payload and keep the transcript ID reference as {{ $json.body.meetingId }}.
3. Credential Required: Connect your httpBearerAuth credentials in Fetch Transcript Data.
4. Credential Required: Connect your httpHeaderAuth credentials in Fetch Transcript Data if your API requires header-based auth.
5. In Split Sentences, set Field to Split Out to data.transcript.sentences.
6. In Combine Transcript Text, aggregate Field to Aggregate as raw_text to combine all sentences.

Step 3: Set Up AI Summarization and Parsing

Generate a structured meeting summary and ensure it follows a strict JSON schema.

1. Open Primary Chat Model and select the model gpt-4.1-mini. Credential Required: Connect your openAiApi credentials.
2. Configure Structured JSON Parser with the provided JSON Schema Example to enforce the output format.
3. Configure Auto-Correct Parser as the output fixer linked to the structured parser.
4. In Meeting Summary Agent, paste the full prompt and keep the input reference to {{ $('Combine Transcript Text').item.json.raw_text }}.
5. Open Secondary Chat Model and select the model gpt-4.1-mini. Credential Required: Connect your openAiApi credentials.

Step 4: Configure Drive Storage and Notion Output

Create a transcript file, share it, build a Drive link, and save the summary to Notion.

1. In Generate Text File, set Operation to createFromText, Name to {{$now}}.txt, and Content to {{ $('Combine Transcript Text').item.json.raw_text }}.
2. Select your Drive and folder in Generate Text File (replace [YOUR_ID] in the folder selector). Credential Required: Connect your googleDriveOAuth2Api credentials.
3. In Share Drive File, set Operation to share and keep the file ID expression {{ $json.id }}. Credential Required: Connect your googleDriveOAuth2Api credentials.
4. In Build Drive Link, set drive_link to https://drive.google.com/file/d/{{ $('Generate Text File').item.json.id }}/view and keep Include Other Fields enabled.
5. In Create Notion Note, set Title to {{ $('Meeting Summary Agent').item.json.output.title }} and map the body blocks to summary, decisions, action items, risks, questions, and Transcript Link: {{ $json.drive_link }}. Credential Required: Connect your notionApi credentials.

Step 5: Configure Slack and Email Distribution

Create a Slack-ready update, post it to a channel, then notify attendees via email and direct message.

1. In Compose Slack Update, select model gpt-4o-mini and keep the prompt with references to {{ $('Meeting Summary Agent').item.json.output.title }}, {{ $json.url }}, and {{ $('Build Drive Link').item.json.drive_link }}. Credential Required: Connect your openAiApi credentials.
2. In Post to Meeting Channel, set Text to {{ $json.message.content }} and choose your Slack channel. Credential Required: Connect your slackApi credentials.
3. In Retrieve Recent Events, set Operation to getAll, Limit to 1, Time Max to {{ $now }}, and Time Min to {{ $now.minus(20, 'minute') }}. Credential Required: Connect your googleCalendarOAuth2Api credentials.
4. In Split Attendee List, set Field to Split Out to attendees.
5. In Email Attendee Recap, set Send To to {{ $json.email }}, Subject to Meeting Recap: {{ $('Meeting Summary Agent').item.json.output.title }}, and Message to {{ $('Compose Slack Update').item.json.message.content }}. Credential Required: Connect your gmailOAuth2 credentials.
6. In Lookup Slack User, set URL to https://slack.com/api/users.lookupByEmail?email={{ $('Split Attendee List').item.json.email }}. Credential Required: Connect your httpHeaderAuth credentials.
7. In DM Each Attendee, set Text to {{ $('Compose Slack Update').item.json.message.content }} and User to {{ $json.user.id }}. Credential Required: Connect your slackApi credentials.

Step 6: Test and Activate Your Workflow

Run an end-to-end test to verify transcript ingestion, summarization, and multi-channel distribution.

1. Click Test Workflow in n8n and send a sample POST request to Incoming Webhook Trigger with a valid meetingId.
2. Confirm that Generate Text File creates a Drive file and Share Drive File returns a public link.
3. Verify Create Notion Note contains the summary sections and the transcript link.
4. Check that Post to Meeting Channel posts the formatted Slack update and that Email Attendee Recap and DM Each Attendee deliver to recipients.
5. When successful, switch the workflow to Active to enable production runs.