January 22, 2026

WhatsApp to Gmail and Google Calendar, admin handled

Lisa Granqvist Partner Workflow Automation Expert

Get a free AI assessment → ⬇️ Use template

You know that feeling when a simple WhatsApp message turns into five tabs, two follow-ups, and one detail you hope you didn’t miss. It’s not hard work. It’s just constant switching, which is where mistakes sneak in.

Ops leads get dragged into this because “it’s quick.” Founders end up doing it at night. And client-facing teams feel it most when scheduling and email replies stack up. This WhatsApp admin automation turns chat messages into Gmail drafts and Google Calendar actions without you juggling tools.

You’ll see what the workflow does, what you need to run it, and how to adapt it so your inbox and calendar stay updated from one place: the chat thread.

How This Automation Works

The full n8n workflow, from trigger to final output:

n8n Workflow Template: WhatsApp to Gmail and Google Calendar, admin handled

Click to explore

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The Problem: WhatsApp Requests Create Hidden Admin Debt

Most “quick” WhatsApp requests aren’t quick at all. A client messages “Can we do Thursday at 2?” and suddenly you’re checking availability, drafting a confirmation email, adding guests, labeling the thread, and trying to remember what the original request even said. Then someone replies with a new time, so you repeat it. The pain isn’t one big task. It’s the drip of tiny tasks that steals focus, creates delays, and makes you look disorganized when one step gets missed.

The friction compounds. Here’s where it usually breaks down.

Messages get answered in WhatsApp, but the calendar never gets updated, so you end up with double-bookings or “phantom” holds.
Email drafts don’t get created while the context is fresh, which means replies get slower and more generic.
Labeling, marking unread, and threading replies turns into a messy inbox that’s hard to audit later.
When the same question comes up again (“What did we agree on?”), you waste time searching across apps instead of just looking at one consistent record.

The Solution: A WhatsApp AI Assistant That Updates Gmail + Calendar

This workflow turns WhatsApp into a real assistant, not just a notification channel. A message hits your WhatsApp Business number and n8n hands it to a primary AI coordinator powered by Google Gemini. That “manager” reads the intent, then delegates the work to a specialist: an email tool for Gmail actions, a calendar tool for Google Calendar actions, or a general chat path for normal questions. The assistant can draft or send emails, reply inside threads, fetch and apply labels, and even mark messages unread for later review. On the calendar side, it can check availability, create events (with or without guests), modify existing events, or remove them when plans change. Finally, it sends a clean response back to WhatsApp so the conversation stays the control center.

The workflow starts with the incoming WhatsApp trigger. Then Gemini classifies what you meant and pulls in short-term memory so it doesn’t “forget” the context mid-conversation. The right tool executes the Gmail or Calendar action, and WhatsApp gets the confirmation message.

What You Get: Automation vs. Results

What This Workflow Automates

Results You’ll Get

Routes each WhatsApp message to email, calendar, or chat handling automatically.
Creates Gmail drafts or sends replies using the same conversation context.
Applies Gmail labels, flags threads unread, and pulls messages when needed.
Checks calendar availability, then creates, updates, or deletes events.

Save about 2 hours a week if you schedule and confirm meetings daily.
Fewer missed follow-ups because the “next step” is created right away.
Cleaner inbox history, so handoffs and audits are less painful.
Faster confirmations, which tends to reduce no-shows and reschedules.
One chat thread becomes the single place to request, confirm, and adjust.

Example: What This Looks Like

Say you handle 10 scheduling or “please email this” requests per week over WhatsApp. Manually, you might spend about 10 minutes per request checking Google Calendar, creating the event, and drafting the Gmail reply, which is roughly 1.5 to 2 hours weekly. With this workflow, you send one message in WhatsApp, wait a minute or two for processing, and you get a confirmation back in the same chat. Most teams end up using that saved time to actually prep for meetings instead of chasing logistics.

What You’ll Need

n8n instance (try n8n Cloud free)
Self-hosting option if you prefer (Hostinger works well)
WhatsApp Business Cloud (Meta) to send and receive WhatsApp messages
Google Workspace (Gmail + Google Calendar) to draft emails and manage events
Google Gemini API Key (get it from Google AI Studio or your Google Cloud project)

Skill level: Intermediate. You will connect credentials, copy webhook URLs into Meta, and test a few real messages end-to-end.

Don’t want to set this up yourself? Talk to an automation expert (free 15-minute consultation).

How It Works

A WhatsApp message triggers the workflow. The WhatsApp Business Cloud trigger listens for new messages sent to your business number and passes the text into the automation.

The AI coordinator figures out what you mean. Google Gemini reads the message (plus a short memory window of recent context) and decides if this is an email task, a calendar task, or just a normal question.

The right tool does the work in Google. For email, the workflow can generate a draft, send a message, fetch threads, apply labels, or flag something unread. For calendar, it can check availability, create events with guests, update details, or remove an event when plans change.

A confirmation goes back to WhatsApp. You get a response like “Draft created” or “Event booked and guests invited,” which keeps everything anchored to the chat conversation.

You can easily modify the assistant’s commands and tone to match your team’s language based on your needs. See the full implementation guide below for customization options.

Step-by-Step Implementation Guide

Step 1: Configure the Incoming WhatsApp Trigger

This workflow starts when a WhatsApp message arrives and immediately routes the message to the AI coordinator.

Add or open Incoming WhatsApp Trigger.
Keep the default Updates setting so it listens for messages.
Verify the execution flow: Incoming WhatsApp Trigger → Primary AI Coordinator.

If your WhatsApp provider requires a webhook URL, make sure the production URL is registered before testing in live mode.

Step 2: Connect Google Workspace & Gemini Credentials

This assistant uses Gemini for reasoning and Gmail/Google Calendar tools for actions. Connect credentials for each configured node.

Credential Required: Connect your googlePalmApi credentials in Gemini Chat Engine and set Model Name to models/gemini-2.5-pro.
Credential Required: Connect your googlePalmApi credentials in Gemini Mail Model and Gemini Calendar Model.
Credential Required: Connect your gmailOAuth2 credentials to all Gmail action nodes (7 nodes): Dispatch Email Notice, Generate Email Draft, Reply to Email Thread, Retrieve Email Labels, Apply Email Labels, Flag Email Unread, and Fetch Email Messages.
Credential Required: Connect your googleCalendarOAuth2Api credentials to all Calendar action nodes (7 nodes): Retrieve Calendar Events, Remove Calendar Event, Fetch Single Event, Modify Calendar Event, Check Calendar Availability, Create Event With Guests, and Create Event Solo.
For Calendar nodes, set the Calendar selection to [YOUR_EMAIL] where shown (e.g., in Retrieve Calendar Events).

⚠️ Common Pitfall: The AI tool nodes (Email Assistant Tool and Calendar Assistant Tool) and memory nodes (Basic Memory Buffer, Email Memory Window) do not accept credentials directly. Credentials must be added to their connected language models and tool nodes (e.g., Gemini Mail Model and Gmail nodes).

Step 3: Set Up Primary AI Coordinator

The central AI agent processes WhatsApp messages, uses memory, and calls the email/calendar tools.

Open Primary AI Coordinator and set Text to ={{ $json.text }}.
Ensure Prompt Type is =define and Has Output Parser is enabled.
Confirm Gemini Chat Engine is connected as the language model for Primary AI Coordinator (credentials are handled in Step 2).
Connect memory by opening Basic Memory Buffer and setting Session Key to [CONFIGURE_YOUR_TOKEN], Session ID Type to customKey, and Context Window Length to 10.

If multiple users will message the bot, use a unique session key per user instead of a static token to avoid cross-user context leakage.

Step 4: Configure Email and Calendar AI Tools

The AI coordinator delegates email and calendar actions to dedicated tool agents and their connected nodes.

Open Email Assistant Tool and set Text to ={{ $fromAI('Prompt__User_Message_', ``, 'string') }}.
Verify Email Memory Window has Session Key set to [YOUR_EMAIL] and Session ID Type set to customKey.
Confirm Gemini Mail Model is connected as the language model for Email Assistant Tool (credentials are handled in Step 2).
Open Calendar Assistant Tool and set Text to ={{ $fromAI('Prompt__User_Message_', ``, 'string') }}.
Confirm Gemini Calendar Model is connected as the language model for Calendar Assistant Tool (credentials are handled in Step 2).

⚠️ Common Pitfall: Do not add credentials to Email Assistant Tool or Calendar Assistant Tool. Credentials must be on their connected Gmail/Calendar tool nodes and Gemini models.

Step 4: Configure WhatsApp Reply Output

After the AI generates a response, it sends the reply back to the user on WhatsApp.

Open Dispatch WhatsApp Reply and set Operation to send.
Set Text Body to ={{ $json.output }} so it sends the AI output.
Replace Phone Number ID with [YOUR_ID] and Recipient Phone Number with [YOUR_PHONE].
Verify the flow: Primary AI Coordinator → Dispatch WhatsApp Reply.

Use an environment variable for [YOUR_PHONE] when moving to production so you can route replies per user.

Step 5: Test and Activate Your Workflow

Run a full test to confirm the AI, Gmail, Calendar, and WhatsApp responses work end-to-end.

Click Test workflow and send a WhatsApp message to the connected number.
Confirm Incoming WhatsApp Trigger fires and Primary AI Coordinator returns a response payload with an output field.
Verify that Dispatch WhatsApp Reply sends the response back to your phone.
Test email tasks (e.g., “send an email to...”) and calendar tasks (e.g., “schedule a meeting...”) to ensure tool calls succeed.
When everything works, toggle the workflow to Active for production use.

🔒

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Common Gotchas

WhatsApp Business Cloud credentials can expire or lack the right permissions. If things break, check your Meta App dashboard token, phone number ID, and webhook subscription status first.
If you’re using Wait nodes or external rendering, processing times vary. Bump up the wait duration if downstream nodes fail on empty responses.
Default prompts in AI nodes are generic. Add your brand voice early or you’ll be editing outputs forever.

Frequently Asked Questions

How long does it take to set up this WhatsApp admin automation?

About 45 minutes if your Meta and Google accounts are ready.

Do I need coding skills to automate WhatsApp admin automation?

No. You’ll mostly be pasting webhook URLs and selecting credentials in n8n. The “hard part” is usually getting Meta WhatsApp permissions approved, not writing code.

Is n8n free to use for this WhatsApp admin automation workflow?

Yes. n8n has a free self-hosted option and a free trial on n8n Cloud. Cloud plans start at $20/month for higher volume. You’ll also need to factor in Google Gemini API usage costs, which depend on your model and message volume.

Where can I host n8n to run this automation?

Two options: n8n Cloud (managed, easiest setup) or self-hosting on a VPS. For self-hosting, Hostinger VPS is affordable and handles n8n well. Self-hosting gives you unlimited executions but requires basic server management.

Can I customize this WhatsApp admin automation workflow for a stricter approval process?

Yes, but you’ll want to be intentional about it. A common tweak is to force Gmail actions to create drafts only (not send) by limiting what the Email Assistant Tool is allowed to do, then using WhatsApp to ask for a final “Send it” confirmation. You can also tighten the calendar behavior so it only creates events after the assistant has checked availability and repeated the details back to you. If you’re using labels, add your preferred label rules early so every thread stays organized from day one.

Why is my WhatsApp Business Cloud connection failing in this workflow?

Usually it’s an access token issue or a webhook mismatch. Check that your Meta App webhook callback URL is the same one shown in the WhatsApp Trigger node, and that you subscribed to the messages event. Also confirm the phone number ID is correct and your token hasn’t expired.

How many messages can this WhatsApp admin automation handle?

On a typical n8n Cloud plan, it can handle hundreds to thousands of messages per month, and self-hosting scales based on your server. In practice, WhatsApp and Gemini rate limits matter more than n8n does.

Is this WhatsApp admin automation better than using Zapier or Make?

Often, yes, because this workflow relies on an AI “router” plus tool-like actions (draft, label, check availability, update event) that get awkward in simple two-step builders. n8n is also easier to self-host, which matters when message volume grows and you don’t want to pay per task. Zapier and Make can still work if your needs are basic, like “when message contains a date, create event.” This one goes further by keeping context with memory and supporting real back-and-forth. Talk to an automation expert if you want help choosing the cleanest approach.

Once this is live, WhatsApp stops being a source of “extra admin” and starts acting like a control panel. The workflow handles the repetitive updates so you can stay focused on the real work.

Need Help Setting This Up?

Our automation experts can build and customize this workflow for your specific needs. Free 15-minute consultation—no commitment required.

Lisa Granqvist

Workflow Automation Expert

Expert in workflow automation and no-code tools.

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"id": "ce6dc7c7-54ab-4108-a96b-374fe8072751",
"name": "Gemini Mail Model",
"type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini",
"position": [
345,
520
],
"parameters": {
"options": []
},
"credentials": {
"googlePalmApi": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1
},
{
"id": "505935dc-9a63-4a60-bf67-a4e7287590b1",
"name": "Calendar Assistant Tool",
"type": "@n8n/n8n-nodes-langchain.agentTool",
"position": [
1240,
380
],
"parameters": {
"text": "={{ $fromAI('Prompt__User_Message_', ``, 'string') }}",
"options": {
"systemMessage": "You are the Calendar Agent, a smart and proactive AI assistant that manages the user's schedule. Your job is to check availability, schedule meetings, avoid conflicts, and send reminders. You always ensure that time is used efficiently.\n\n\ud83d\udcc5 Calendar Management Capabilities:\n\u2705 Check Availability \u2192 Look at existing events before scheduling anything new.\n\u2705 Schedule Events \u2192 Create meetings, appointments, and deadlines.\n\u2705 Reschedule & Update \u2192 Adjust existing events when needed.\n\u2705 Cancel Events \u2192 Remove or postpone meetings based on priority.\n\u2705 Send Reminders \u2192 Notify the user and the team about upcoming events.\n\nNow: {{ $now }}\n\nAfter creating an event give the event starting time and the name(summary) of the event to the data tool.\n\nIn the format of:\n{\n\"event_name\" : \"Actual Event name\",\n\"event_time\" : \"Actual Starting time\"\n}"
},
"toolDescription": "Call this tool whenever you need to do any actions regarding calendar, schedule and appoinment"
},
"typeVersion": 2.2
},
{
"id": "d3c69249-95d4-40e2-a8de-b7617b1754ad",
"name": "Retrieve Calendar Events",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1015,
655
],
"parameters": {
"options": [],
"timeMax": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Before', ``, 'string') }}",
"timeMin": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('After', ``, 'string') }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"operation": "getAll",
"returnAll": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Return_All', ``, 'boolean') }}"
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "7288051d-f09d-4cf0-98a9-6f4e86eecc71",
"name": "Remove Calendar Event",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1280,
600
],
"parameters": {
"eventId": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Event_ID', ``, 'string') }}",
"options": [],
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"operation": "delete"
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "20376235-d0ac-4837-8532-97f228e8bceb",
"name": "Fetch Single Event",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1470,
520
],
"parameters": {
"eventId": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Event_ID', ``, 'string') }}",
"options": [],
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"operation": "get"
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "59e9d5f2-fe2e-4056-a926-92db4b4ea7bd",
"name": "Modify Calendar Event",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1205,
455
],
"parameters": {
"eventId": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Event_ID', ``, 'string') }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"operation": "update",
"updateFields": [],
"useDefaultReminders": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Use_Default_Reminders', ``, 'boolean') }}"
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "94212cf3-b885-4531-b4a6-91267e0a887d",
"name": "Check Calendar Availability",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1065,
730
],
"parameters": {
"options": [],
"timeMax": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Before', ``, 'string') }}",
"timeMin": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('After', ``, 'string') }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"resource": "calendar"
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "a841c406-4f77-4bb0-8775-ef47e0f5a643",
"name": "Create Event With Guests",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1220,
800
],
"parameters": {
"end": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('End', ``, 'string') }}",
"start": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Start', ``, 'string') }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"additionalFields": {
"summary": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Summary', ``, 'string') }}",
"attendees": [
"={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Attendees', ``, 'string') }}"
],
"description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Description', ``, 'string') }}"
}
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "7cc58558-0ccb-42fc-905e-426b4adc62e2",
"name": "Create Event Solo",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
1415,
650
],
"parameters": {
"end": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('End', ``, 'string') }}",
"start": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Start', ``, 'string') }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "[YOUR_EMAIL]",
"cachedResultName": "[YOUR_EMAIL]"
},
"additionalFields": {
"summary": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Summary', ``, 'string') }}",
"attendees": [],
"description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Description', ``, 'string') }}"
}
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1.3
},
{
"id": "5b576fd8-4885-44c0-857e-4461cfba99d8",
"name": "Gemini Calendar Model",
"type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini",
"position": [
1175,
510
],
"parameters": {
"options": []
},
"credentials": {
"googlePalmApi": {
"id": "credential-id",
"name": ""
}
},
"typeVersion": 1
},
{
"id": "e9b91d30-5de0-4091-be78-810d4f338cad",
"name": "Primary AI Coordinator",
"type": "@n8n/n8n-nodes-langchain.agent",
"onError": "continueRegularOutput",
"position": [
925,
190
],
"parameters": {
"text": "={{ $json.text }}",
"options": {
"systemMessage": "Prompt for Main \u2013 Personal AI Assistant\nYou are the primary assistant for the user\u2014sharp, proactive, and friendly. Use natural language with light wit and human tone.\n\nYour Tasks & Responsibilities\nConversations & Banter\nTalk like a human\u2014relaxed, natural, and engaging.\nOffer honest opinions when helpful.\nExample:\nUser: \u201cRemind me to call the client.\u201d\nAssistant: \u201cYou got it. I\u2019ll remind you\u2014just don\u2019t ghost them.\u201d\n\nFollow-ups & Task Management\nRemind the user about important things without sounding robotic.\nFollow up with teammates, collect updates, and nudge them naturally.\n\nGroup Messages & Outreach\nHelp with outreach messages and keep them casual and engaging.\n\nProject & Team Management\nKeep track of projects, deadlines, and progress.\n\nDaily Reminders\nProvide a clear daily schedule and nudges.\n\nCommunication Style\nNo robotic responses.\nNo dull reminders\u2014everything should feel personal.\nCasual, helpful, and direct when needed.\n\nThe current date is {{ $now }}\n\n*** Always save important information and conversation context to memory as the first step. ***\n\nIf you can't access a tool or it fails, schedule a retry reminder.\n\nHow it works:\nUser asks -> Assistant saves or retrieves memory, then responds.\n\nAI Tools\nBefore responding, retrieve relevant context from memory.\n1. Memory base holds personal details and past context; consult it regularly.\n2. Use the Calendar Assistant Tool to search, create, update, and delete calendar events, and to set reminders or follow-ups.\n3. Use the Email Assistant Tool for all email tasks; send immediately unless the user requests a draft or review.\n"
},
"promptType": "=define",
"hasOutputParser": true
},
"retryOnFail": false,
"typeVersion": 1.7,
"alwaysOutputData": false
}
],
"pinData": [],
"connections": {
"Fetch Email Messages": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Retrieve Email Labels": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Dispatch Email Notice": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Reply to Email Thread": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Flag Email Unread": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Email Assistant Tool": {
"ai_tool": [
[
{
"node": "Primary AI Coordinator",
"type": "ai_tool",
"index": 0
}
]
]
},
"Generate Email Draft": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Remove Calendar Event": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Apply Email Labels": {
"ai_tool": [
[
{
"node": "Email Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Modify Calendar Event": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Retrieve Calendar Events": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Basic Memory Buffer": {
"ai_memory": [
[
{
"node": "Primary AI Coordinator",
"type": "ai_memory",
"index": 0
}
]
]
},
"Primary AI Coordinator": {
"main": [
[
{
"node": "Dispatch WhatsApp Reply",
"type": "main",
"index": 0
}
]
]
},
"Calendar Assistant Tool": {
"ai_tool": [
[
{
"node": "Primary AI Coordinator",
"type": "ai_tool",
"index": 0
}
]
]
},
"Incoming WhatsApp Trigger": {
"main": [
[
{
"node": "Primary AI Coordinator",
"type": "main",
"index": 0
}
]
]
},
"Fetch Single Event": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Email Memory Window": {
"ai_memory": [
[
{
"node": "Email Assistant Tool",
"type": "ai_memory",
"index": 0
}
]
]
},
"Gemini Chat Engine": {
"ai_languageModel": [
[
{
"node": "Primary AI Coordinator",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Gemini Mail Model": {
"ai_languageModel": [
[
{
"node": "Email Assistant Tool",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Gemini Calendar Model": {
"ai_languageModel": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Create Event With Guests": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Check Calendar Availability": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
},
"Create Event Solo": {
"ai_tool": [
[
{
"node": "Calendar Assistant Tool",
"type": "ai_tool",
"index": 0
}
]
]
}
},
"versionId": null
}