Step 2: Connect Settings and Routing Logic

Define global settings and split the creation flow from the payment flow.

1. Open Configure Settings and set currency to EUR.
2. Set sheet_url to https://docs.google.com/spreadsheets/d/[YOUR_ID]/edit.
3. Set teacher_email to [YOUR_EMAIL].
4. Open Creation Flow Check and ensure the boolean condition uses Left Value {{ $("Meeting Intake Form").isExecuted }} with operator true.
5. Verify the execution path: Meeting Intake Form → Configure Settings → Creation Flow Check.

Step 3: Set Up Zoom and Stripe Creation Flow

Configure the nodes that create the Zoom session, Stripe product, and payment link.

1. Open Generate Zoom Session and set Topic to {{ $('Meeting Intake Form').item.json.title }}. Credential Required: Connect your zoomOAuth2Api credentials.
2. In Generate Zoom Session, set Password to {{ Math.random().toString(36).slice(-4); }} and Start Time to {{ new Date(new Date($('Meeting Intake Form').item.json.date_start).getTime() + ($('Meeting Intake Form').item.json.hour * 3600000) + ($('Meeting Intake Form').item.json.minute * 60000)).toISOString() }}.
3. Open Build Stripe Item and set URL to https://api.stripe.com/v1/products with Method POST. Credential Required: Connect your stripeApi credentials.
4. In Build Stripe Item, set body parameters: name to {{ $('Meeting Intake Form').item.json.title }}, default_price_data[unit_amount] to {{ $('Meeting Intake Form').item.json.price * 100 }}, and default_price_data[currency] to {{ $('Configure Settings').item.json.currency }}.
5. Open Create Payment URL, set URL to https://api.stripe.com/v1/payment_links and Method to POST. Credential Required: Connect your stripeApi credentials.
6. In Create Payment URL, set line_items[0][price] to {{ $json.default_price }} and add all metadata fields shown in the JSON (event_sheet_id, zoom_link, zoom_password, zoom_id, title, start_time, price, currency).

Step 4: Configure Parallel Outputs and Event Logging

After payment link creation, the workflow creates an attendee sheet and logs the event details in parallel.

1. Confirm that Create Payment URL outputs to both Generate Attendee Sheet and Assemble Event Details in parallel.
2. Open Generate Attendee Sheet and set Title to {{ $('Meeting Intake Form').item.json.date_start }} - {{ $('Meeting Intake Form').item.json.title }} - {{ $('Build Stripe Item').item.json.created }}. Credential Required: Connect your googleSheetsOAuth2Api credentials.
3. In Generate Attendee Sheet, set Document ID to {{ $('Configure Settings').item.json.sheet_url }} and Sheet ID to {{ $('Build Stripe Item').item.json.created }}.
4. Open Assemble Event Details and verify the mapped fields like title, start, price, and payment_link use the expressions shown in the JSON.
5. Open Log Event Record and set Operation to append, Sheet Name to 0, and Document ID to {{ $('Configure Settings').item.json.sheet_url }}. Credential Required: Connect your googleSheetsOAuth2Api credentials.
6. Open Dispatch Instructor Email and verify the subject and HTML message body contain the expressions for payment link, sheet link, and Zoom info. Credential Required: Connect your gmailOAuth2 credentials.

Step 5: Configure the Payment Completion Flow

Handle Stripe payment confirmations, append attendee data, and notify participants and instructors.

1. Open Payment Completed Trigger and set Events to checkout.session.completed. Credential Required: Connect your stripeApi credentials.
2. Enable Payment Completed Trigger (it is disabled by default in the JSON).
3. Open Map Attendee Fields and set email to {{ $('Payment Completed Trigger').item.json.data.object.customer_details.email }} and name to {{ $('Payment Completed Trigger').item.json.data.object.customer_details.name }}.
4. Open Append Attendee Row and set Document ID to {{ $('Configure Settings').item.json.sheet_url }} and Sheet Name to {{ $('Payment Completed Trigger').item.json.data.object.metadata.event_sheet_id }}. Credential Required: Connect your googleSheetsOAuth2Api credentials.
5. Open Send Participant Confirmation and confirm the message uses {{ $json.title }} and Zoom metadata expressions. Credential Required: Connect your gmailOAuth2 credentials.
6. Open Alert Instructor and confirm the message uses {{ $('Assemble Event Details').item.json.title }} and attendee metadata. Credential Required: Connect your gmailOAuth2 credentials.
7. Ensure Alert Instructor leads to Workflow Finish to end the payment flow cleanly.

Step 6: Test & Activate Your Workflow

Validate the full creation and payment paths before enabling the workflow in production.

1. Manually execute Meeting Intake Form and submit a test meeting to verify Generate Zoom Session, Build Stripe Item, and Create Payment URL create valid outputs.
2. Confirm that Create Payment URL triggers Generate Attendee Sheet and Assemble Event Details in parallel and that Log Event Record appends a row.
3. Use Stripe’s test mode to trigger Payment Completed Trigger and verify Append Attendee Row, Send Participant Confirmation, and Alert Instructor complete successfully.
4. Successful execution should result in a Zoom meeting, a Stripe payment link, a new Google Sheet tab, and emails to the instructor and participant.
5. Activate the workflow and keep Payment Completed Trigger enabled for production use.