Step 2: Configure Routing and Parallel Processing

Route messages based on whether they include a task list and send them down different paths.

1. Open Route Add or Update and confirm two rules:
2. Rule 1 uses Not Contains with Left Value {{ $json.message.text }} and Right Value Tasks.
3. Rule 2 uses Contains with Left Value {{ $json.message.text }} and Right Value Tasks.
4. Incoming Telegram Hook outputs to Route Add or Update, then it branches: one path goes to Refine Meeting Notes and the other path goes to both Divide Notes & Actions and Create Notion Entry in parallel.

Step 3: Set Up the AI Notes Refinement

Use AI to structure meeting notes and return a formatted reply in Telegram.

1. Open Refine Meeting Notes and set Model to gpt-4.1-mini.
2. Keep the Messages content set to =Analyze the quick meeting notes from {{ $json.message.text }} \nGenerate meeting notes and a task list in the following format:\nMeeting Notes:\n- [Note 1]\n- [Note 2]\n\nTasks:\n- [Task 1] \n- [Task 2].
3. Credential Required: Connect your openAiApi credentials.
4. Open Send Notes Reply and set Text to {{ $json.message.content }}.
5. Set Chat ID in Send Notes Reply to {{ $('Incoming Telegram Hook').item.json.message.chat.id }}.
6. Credential Required: Connect your telegramApi credentials in Send Notes Reply.

Step 4: Parse Tasks and Create TickTick Tasks

Extract task items from Telegram messages and create individual tasks in TickTick.

1. Open Divide Notes & Actions and keep the JavaScript that splits notes and tasks from $input.first().json.message.text.
2. Open Expand Task List and set Field to Split Out to tasks.
3. Open Extract Task Titles and confirm the code strips assignees and formatting into title.
4. Note that Pause Interval is disabled; enable it only if you need rate-limiting between task creation.
5. Open Generate TickTick Task and set Title to {{ $json.title }}.
6. Set Project ID to [YOUR_ID] in Generate TickTick Task.
7. Credential Required: Connect your tickTickOAuth2Api credentials.

Step 5: Create Notion Entry and Post Reaction

Store the original notes in Notion and acknowledge completion with a Telegram reaction.

1. Open Create Notion Entry and set Title to MN {{ $now }}.
2. Set Resource to databasePage and select your Database ID (replace [YOUR_ID] with your database).
3. Set the body block content to {{ $json.message.text }} in Block UI.
4. Credential Required: Connect your notionApi credentials.
5. Open Post Success Reaction and set URL to https://api.telegram.org/[CONFIGURE_YOUR_TOKEN]/setMessageReaction.
6. Set JSON Body to { "chat_id": "{{ $('Incoming Telegram Hook').item.json.message.chat.id }}", "message_id": "{{ $('Incoming Telegram Hook').item.json.message.message_id }}", "reaction": [{"type": "emoji", "emoji": "👌"}] }.
7. Set JSON Headers to { "Content-Type": "application/json" } and keep Method as POST.

Step 6: Test and Activate Your Workflow

Verify the full flow and then activate it for production use.

1. Click Execute Workflow and send a Telegram message with a “Tasks:” section to trigger both branches.
2. Confirm that Send Notes Reply returns structured notes in Telegram.
3. Verify that Create Notion Entry creates a new page and Post Success Reaction posts the 👌 reaction.
4. Check TickTick to confirm Generate TickTick Task created tasks for each list item.
5. When satisfied, toggle the workflow to Active to enable continuous processing.