Step 2: Set Up Email Classification

Classify incoming emails into categories so labels and notifications can be routed correctly.

1. Add Email Category Classifier and connect it to Incoming Gmail Watcher.
2. Set Input Text to =Email: {{ $json.from.value[0].address }} Name: {{ $json.from.value[0].name }} Subject: {{ $json.subject }} Body: {{ $json.text}}.
3. In Options, keep Multi Class enabled and confirm the category list includes High Priority, Work Related, Promotion, and Other.
4. Open Mini GPT Model 2 and set the model to gpt-4o-mini.
5. Credential Required: Connect your openAiApi credentials in Mini GPT Model 2.

Email Category Classifier outputs to both Apply High-Priority Label and Notification Draft Agent in parallel, and also routes to Tag Work Messages and Label Promo Emails based on class outputs.

Step 3: Configure Labeling Actions in Gmail

Apply Gmail labels based on the classification results.

1. In Apply High-Priority Label, set Operation to addLabels and Message ID to ={{ $json.id }}.
2. Set Label IDs to YELLOW_STAR and IMPORTANT in Apply High-Priority Label.
3. In Tag Work Messages, set Operation to addLabels and Message ID to ={{ $json.id }}.
4. Replace the placeholder Label IDs value [YOUR_ID] in Tag Work Messages with your actual Gmail label ID.
5. In Label Promo Emails, set Operation to addLabels and Message ID to ={{ $json.id }}.
6. Replace the placeholder Label IDs value [YOUR_ID] in Label Promo Emails with your actual Gmail label ID.
7. Credential Required: Connect your gmailOAuth2 credentials in Apply High-Priority Label, Tag Work Messages, and Label Promo Emails.

⚠️ Common Pitfall: If you leave [YOUR_ID] in label fields, Gmail won’t apply the label and the node will fail.

Step 4: Draft and Send Telegram Notifications

Create a notification summary and deliver it to Telegram whenever an email is classified.

1. Open Notification Draft Agent and set Prompt Type to define.
2. Set Text to =You are a notification assistant. When an email is received, generate a short, casual, and direct notification about it. CATEGORY: {{ $json.labelIds[0] }} From: {{ $json.from.value[0].address || $json.from.value[0].name}} Subject: {{ $json.subject }} Body: {{ $json.text }} .
3. Open Mini GPT Model and set the model to gpt-4o-mini.
4. Credential Required: Connect your openAiApi credentials in Mini GPT Model.
5. In Send Telegram Alert, set Text to ={{ $json.output }}.
6. Replace Chat ID with your Telegram chat ID in Send Telegram Alert (currently [YOUR_ID]).
7. Credential Required: Connect your telegramApi credentials in Send Telegram Alert.

OpenAI credentials are attached to Mini GPT Model and Mini GPT Model 2 (the AI language models). These provide the intelligence for Email Category Classifier and Notification Draft Agent, so ensure the models are connected properly.

Step 5: Test and Activate Your Workflow

Validate that emails are classified, labeled, and alerted before turning the workflow on.

1. Click Execute Workflow and send a test email to the connected Gmail account.
2. Confirm Email Category Classifier outputs a category and that one of the label nodes is executed.
3. Check Gmail to verify the label was applied using the correct label ID.
4. Verify that Send Telegram Alert posts a message with the drafted notification.
5. When everything works, switch the workflow to Active to enable ongoing monitoring.